Polk County Board of Commissioner March 7 agenda

Published 10:00 pm Friday, March 4, 2016

Editor’s Note: Following is the agenda for the Polk County Board of Commissioner meeting on Monday, March 7. The meeting begins at 7 p.m. in the upstairs meeting room of the Womack building in Columbus.


Temporary Acting Clerk to the Board – To appoint Yvette Szuster, the County Manager’s Administrative Assistance, as the Temporary Acting Clerk to the Board for the current public hearing and regular meeting.  Motion to approve.

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Call to Order of the Public Hearing Regarding the Close Out of a 2014 Community Development Block Grant (CDBG) Funded by the NC Department of Commerce Economic Development Program – Vice-Chair Holbert.  The purpose of the public hearing is to receive public comment regarding the county closing out a 2014 Community Development Block Grant (CDBG) funded by the NC Department of Commerce Economic Development Program. CDBG Economic development funds were used to assist the county with the construction of 6,870 lf of a 12” waterline along Pea Ridge and John Shehan roads to the White Oak Development entrance to serve a new hotel and a large equestrian center.  As a condition of the grant, the company created 54 new jobs, with 60% of the jobs filled by people whose previous income fell at or below Polk County’s median income limits.  The county expended $186,387.35 of CDBG funds for the waterline, and $25,000 for planning and grant administration.  Tryon Equestrian, LLC, provided the 25% required match and a financial investment of $93,750 for this infrastructure project.  Remaining CDBG funds will be de-obligated.  Jim Edwards of the Isothermal Planning & Development Commission will be present to answer questions.  The public hearing was properly advertised in the Tryon Daily Bulletin.  Information regarding the ordinance is included under Agenda Item #12.

Citizen Comments

Commissioner Comments

Adjournment – Motion to adjourn the public hearing.

Call to Order of the Regular Meeting – Vice-Chair Holbert

Invocation – Commissioner Gasperson

Pledge of Allegiance – Vice-Chair Holbert


Approval of Agenda – Agenda items may be added and/or deleted at this time.  Motion to approve.


Consent Agenda


A)    February 22, 2016, regular meeting minutes.

B)   Tax Department February refund request.

C)   Resolution changing the name of the county transportation services department from the “Polk County Transportation Authority” to the “Polk County Transportation Department”.

D)   Conflict of interest policy as required by the state for the Polk County Transportation Department.

E)   Amended Polk County Transportation Department by-laws incorporating the conflict of interest policy.

Motion to approve the consent agenda.


Citizen Comments


Close Out of a 2014 Community Development Block Grant (CDBG) Funded by the NC Department of Commerce Economic Development Program – To consider approval of the CDBG close out subsequent to the public hearing.  Motion to approve.


Recreation Department Sponsorship Policy – Jerry Stensland, Recreation Director, will present the policy.  Motion to approve.


FY 2016/17 Budget Calendar – To consider approval of the proposed budget calendar for the upcoming fiscal year.  Motion to approve.


Waterline Tap & Participation Fee Waiver – To consider waiving waterline tap and participation fees for the Hwy. 9 Sunny View waterline extension from Sunny View School to the county line, and for the Green Creek waterline extension on Ken Miller Rd.  Motion to approve.


Manager’s Report – Update on Chair Pack.


Planning Board Appointment Correction – To rescind the appointment of a Tryon Township representative and reappoint the applicant as an at-large member.  Due to a clerical error, the appointment made at the February 22, 20116, was for the incorrect Planning Board vacancy.  Motion to approve.


North Carolina Department of Transportation Rural Planning Organization/ Transportation Advisory Committee Appointment (RPO/TAC) – To appoint a new member to the RPO/TAC.  Motion to approve.


Volunteer Board for Vote – Animal Cruelty Investigators – 1 application, 4 vacancies; Economic & Tourism Development Commission – 16 applications, 17 regular vacancies; Economic & Tourism Development Commission, Ex-Officio Members – 7 applicants, 7 vacancies; Green Creek Fire District Tax Commission – 3 applications, 3 vacancies.


Volunteer Board for Review – Economic & Tourism Development Commission – 1 application, 1 regular vacancy.


Commissioner Comments


Adjournment – Motion to adjourn.