Polk County Board of Commissioner July 20 agenda

Published 11:36 am Friday, July 17, 2015

Editor’s Note: Following is the Polk County Board of Commissioner regular meeting agenda for Monday, July 20. The meeting takes place in the second floor meeting room of the Womack building in Columbus beginning at 6 p.m. A water contract work session will follow Monday’s meeting.


  1. Call to Order – Chair Pack
  2. Invocation – Commissioner Pack
  3. Pledge of Allegiance – Vice-Chair Holbert

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  1. Approval of Agenda – Agenda items may be added and/or deleted at this time. Motion to approve.


  1. Consent Agenda

A)    Approval of the May 21, 2015, work session minutes, the June 15, 2015, public hearing and regular meeting minutes, and the June 29, 2015, work session minutes.

B)   Tax Department June 2015 refund request in the amount of $1,014.16.

Motion to approve the consent agenda.


  1. Citizen Comments


  1. In God We Trust Initiative – Vice-Chair Holbert asked that this item be placed on the agenda for consideration.  Mr. Rick Lanier of the U.S. Motto Action Committee will present the information.  Motion to approve.



  1. Polk County Fit, Fresh & Friendly (PF3) Update – PF3 Chair Linda Greensfelder and board member Ben Ellington will give a presentation on this local coalition for wellness promotion.


  1. Polk County Personnel Policy Revisions for Review – Patti Wagner, Human Resources Officer, will present the draft revised policy.


10. State Library of North Carolina Library Services & Technology Act (LSTA) EZ Planning Grant – Rishara Finsel, Library Director, will present the information.  This grant represents additional state funding which will be added to the budget.



11. FY16 North Carolina Department of Transportation (NCDOT) Section 5311 Community Transportation Program Contract Agreement – Dianne Timberlake, Transportation Director, will present the contract agreement.  The Board will need to assign delegation authority to County Manager Pittman.  Motion to approve.


12. Polk County Transportation 5-Year Community Transportation Service Plan for Review – Ms. Timberlake will present the plan.


13. Report on the Cost of Water Provided to Polk County/Inman-Campobello Water District (ICWD) by the Broad River Water Authority (BRWA) – Commissioner Gasperson asked that this item be placed on the agenda for informational purposes.


14. Budget Amendment – Sandra Hughes, Finance Director, will present BA #1, Polk County Transportation Authority (PCTA) Administration, $18,704 – To transfer the PCTA portion of vehicle liability insurance from the general account and charge it to a new PCTA Vehicle Insurance account in order to be compliant with new state regulations.

15. NCACC Annual Conference Voting Delegate – The Board will designate a voting delegate for the 108th NCACC Annual Conference to be held in Pitt County on August 20-23, 2015.  Motion to approve.



16. Resolution of Intent to Consider Future Participation the North Carolina State Employee’s Health Care Plan – To discuss adopting a resolution giving the county the option to join the state employee’s health care plan.  Motion to approve.


17. Manager’s Report – Duke Energy Transmission Reliability Enhancement Project.


18. Volunteer Boards for Vote – Adult Care & Nursing Home Care Advisory Board – 1 application, 1 vacancy.


19. Advisory Board – 2 applications, 2 vacancies; Recreation Advisory Board – 1 application, 1 vacancy.


20. Commissioner Comments


21. Closed Session – Motion to go into closed session for the purpose of personnel, G.S. 143-318.11(a)(6), and attorney-client privilege, G.S. 143-318.11(a)(3).


22. Return to Open Session – Motion to return to open session.


23. Adjournment – Motion to adjourn.