Polk County Board of Commissioner April 20 agenda

Published 9:09 pm Friday, April 17, 2015

Editor’s Note: Following is the Polk County Board of Commissioner regular meeting agenda for Monday, April 20. The meeting takes place in the second floor meeting room of the Womack building in Columbus, beginning at 7 p.m.


  1. Call to Order of the Public Hearing Concerning Accessory Dwelling Units; Providing a Definition; Amending the Polk County Zoning Ordinance to Authorize Accessory Dwelling Units in Zoning Districts – Chair Pack.  The purpose of the public hearing is to receive public comment on a proposed ordinance change concerning accessory dwelling units; providing a definition; amending the Polk County Zoning Ordinance to authorize accessory dwelling units in zoning districts.  The public hearing was advertised in the Tryon Daily Bulletin.  Cathy Ruth, Planner, will be present to answer questions.  The information is included in the packet under Agenda Item #12
  1. Citizen Comments
  2. Commissioner Comments
  3. Adjournment – Motion to adjourn the public hearing.
  4. Call to Order of the Regular Meeting – Chair Pack
  5. Invocation – Chair Pack
  6. Pledge of Allegiance – Commissioner Holbert


  1. Approval of Minutes – Approval of the March 16, 2015, public hearing and regular meeting minutes, and the April 7, 2015, special meeting minutes.  Motion to approve.


  1. Approval of Agenda – Agenda items may be added and/or deleted at this time. Motion to approve.


10. Citizen Comments

11. Proposed Partial Paving of River Rd. – Vice-Chair Holbert asked that this item be placed on the agenda to consider approval of a North Carolina Department of Transportation (NCDOT) proposal to pave a portion of River Rd. between Morgan Chapel Rd. and Golden Rd.  Steve Cannon, NCDOT Division Engineer, will present the proposal.  Motion to approve.


12. Accessory Dwelling Units; Providing a Definition; Amending the Polk County Zoning Ordinance to Authorize Accessory Dwelling Units in Zoning Districts – To consider approving the changes subsequent to the public hearing.  Motion to approve.


13. March 2015 Refund Request – Melissa Bowlin, Tax Administrator, will present the request.  Motion to approve.

14. Request for Release of Vehicle Taxes for Deceased Taxpayers – Ms. Bowlin will present the request.  Motion to approve


15. City of Saluda Tax Collection Agreement – Ms. Bowlin will present the agreement.  Motion to approve.

16. Revised Mental Health Advisory Board (MHAB) Bylaws – To consider approval of the revised bylaws for this volunteer board.  Aaron Green, MHAB member, will be present to answer questions.  Motion to approve.


17. Economic Development 1st Quarter 2015 Report – Mr. Williamson will present the report.


18. 5th Annual Farm to Fork Dinner – Patrick McLendon, Mill Spring Ag Center Director, will give a report on the event which was held on April 11, 2015.


19. Polk County Community Foundation (PCCF) Beekeeping Education Grant Award – Alex Rike, Agricultural Economic Development AmeriCorps Outreach Coordinator, will present the information.

20. Community Child Fatality Prevention & Protection Team End of Year Report – Lou Parton, DSS Director, will present the report


21. Proposed New Polk County Flag – Robert Williamson, Economic Development Director, and former Commissioner Ted Owens will present a status report.


22. Application for Release of Lottery Funds to the Board of Education – To consider approval of an application requesting the release of $95,705 in State lottery funds to pay the QZAB payment for Tryon Elementary.  Motion to approve.


23. Resolution Requesting Restoration of Lottery Funds Designated to Polk County for School Capital Needs – To consider approval of a resolution regarding the restoration of State lottery funds.  Motion to approve.


24. Jail Kitchen Range Replacement – County Manager Pittman will discuss the request for a new kitchen range at the jail.  Motion to approve.


25. Dixon Hughes Goodman FY 2015 Audit Contract – Sandra Hughes, Finance Director, will present the contract.  Motion to approve.


26. Budget Amendments – Ms. Hughes will present the budget amendments.  1) BA #14, EMS, Addition, $15,000 – To increase revenues and expenditures for additional revenues generated due to TEP event ambulance coverage (2 of 2).  Motion to approve.  2) BA #68, Jail, $6,678 – Replace commercial range that no longer works for the jail.  Motion to approve.

27. Manager’s Report – 2) Recreation baseball & softball update.  3) Handmade America/Discover Columbus art sculpture initiative update.


28. Work Sessions for the Proposed Draft Water Agreement with Inman-Campobello Water District (ICWD) – Chair Pack asked that this item be placed on the agenda to discuss scheduling work sessions on the agreement

29. Procedure for Additions to the Agenda – Commissioner Gasperson asked that this item be placed on the agenda for discussion.

30. Volunteer Boards for Vote – Adult Care/Nursing Home Advisory Board – 1 application, 1 vacancy; Council on Aging – 1 application, 2 vacancies; Planning Board – 2 applications, 1 vacancy; Sunny View Fire District Tax Commission – 3 applications, 3 vacancies.  Motion to approve.

31. Volunteer Boards For Review – Agricultural Advisory Board – 4 applications, 4 vacancies; Economic & Tourism Development Commission – 4 applications, 2 vacancies; Library Board of Trustees – 2 applications, 2 vacancies.

32. Commissioner Comments


33. Closed Session – Motion to go into closed session for the purpose of attorney-client privilege, G.S. 143-318.11(a)(3), and acquisition of property, G.S. 143-318.11(a)(5).


34. Return to Open Session – Motion to return to open session.


35. Adjournment – Motion to adjourn.