Polk County Board of Commissioner agenda for Nov. 21

Published 10:00 pm Friday, November 18, 2016

Editor’s Note: following is the agenda for the Polk County Board of Commissioner meeting scheduled for Monday, Nov. 21. The meeting begins at 7 p.m. in the R. Jay Foster Hall of Justice, located on the second floor of the Womack building in Columbus.

Call to Order – Chair Gage

Invocation – Commissioner Bradley

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Pledge of Allegiance – Commissioner Gasperson

Approval of Agenda – Agenda items may be added and/or deleted at this time.  Motion to approve. 

Consent Agenda

Approval of the November 7, 2016, public hearing and regular meeting minutes. 

Tax Department Refund Request: Vehicle surrenders and property tax corrections – $2,369.58

Motion to approve the consent agenda. 

Citizen Comments

Proclamation for Thomas E. “Tom” Pack – Commissioner Owens asked that this item be placed on the agenda and will present the proclamation.  Motion to approve.

Law Enforcement Complex Groundbreaking Ceremony – Commissioner Owens asked that this item be placed on the agenda and will announce the groundbreaking ceremony for the Law Enforcement Complex will be held on Saturday, December 3, 2016, at 11:30 A.M. at 222 Park St. in Columbus.

Polk County School System State Ranking – Commissioner Owens asked that this item be placed on the agenda.  School Superintendant Aaron Greene will present information regarding the Polk County School System being ranked as one of the top achieving districts in the state. 

Resolution to Advance Polk County’s Revaluation Schedule from January 1, 2017, to January 1, 2021, and to Implement Subsequent Reappraisals Every Four Years – Melissa Bowlin, Tax Administrator, will present the resolution.  Motion to approve.

Proposed Amendment to the Polk County Zoning Map, Rezoning of Multiple Use District; Certain Area as Equestrian Village District – Cathy Ruth, Planner, will present the request to schedule a public hearing on December 5, 2016, at 7:00 P.M. in the R. Jay Foster Hall of justice, Womack Building, to take public comment on a proposed amendment to the Polk County zoning map.  Motion to approve.

Personnel Policy Updates & Amendments – Patti Wagner, Human Resources Director, will present the information.  Motion to approve. 

Doughboy Flagpole Encroachment Agreement – The Board will consider an agreement between the county and the Town of Columbus.  (Note:  Consideration of the agreement is contingent upon prior approval by the Columbus Town Council.)  Motion to approve.

Law Enforcement Complex Construction Bid Award – County Manager Pittman will present the information.  Motion to approve.

Project Budget Ordinance & Budget Amendments – Sandra Hughes, Finance Director, will present the information.  A) Project Budget Ordinance, Law Enforcement Complex, $13,500,000 – To adjust construction to bid amount +100k; reduce land for purchase by General Fund; and adjust all others to estimates based on latest projections with the balance increasing additional contingencies.  Motion to approve.  B) Budget Amendment #2, Governing Body, Appropriate Fund Balance, $971,579 – To appropriate General Fund Balance for the purchase of land not assigned to the Law Enforcement Complex, and therefore not considered collateral for financing.  Motion to approve.  C) Budget Amendment #3, County-Wide Water, Contingency/Transfer Out, $14,190 – To offset the difference between the grant from the Department of Environmental Quality and the actual cost of the water system regionalization study being conducted by Arcadis Consultants.  (NOTE: Each entity is paying a third of the difference.)  Motion to approve.

Manager’s Report – A) Law Enforcement Complex financing update.  B) Surplus houses on Park St. update.   

Commissioner Comments

Closed Session – Motion to enter into closed session for the purpose of personnel, G.S. 143-318.11(a)(5). 

Return to Open Session – Motion to return to open session.

Adjournment – Motion to adjourn.