Polk County Board of Commissioner Nov. 17 agenda

Editor’s Note: following is the agenda for the Polk County Board of Commissioner meeting scheduled for Monday, Nov. 17. The meeting begins at 7 p.m. in the commissioner meeting room on the second floor of the Womack building in Columbus.

1.Call to Order of the Public Hearing on the Proposed FY 2016 Appalachian Development Transportation Assistance Program (ADTAP) Grant Application – Chair Owens.  The purpose of the public hearing is to receive public comment on the proposed FY 2016 Appalachian Development Transportation Assistance Program (ADTAP) grant application.  The program provides assistance in coordinating existing transportation programs operating in the county, and provides transportation options and services for the communities within the county’s service are.  The public hearing was advertised in the Tryon Daily Bulletin.  Dianne Timberlake, Transportation Director, will be present to answer questions.  The information is included in the packet under Agenda Item #11.

2. Citizen Comments

3. Commissioner Comments

4. Adjournment – Motion to adjourn the public hearing.

5. Call to Order of the Regular Meeting –  Chair Owens

6. Invocation – Chair Owens

7. Pledge of Allegiance – U.S.A.F. Veteran Glen Burgess

8. Approval of Minutes – Approval of the October 27, 2014, work session and November 3, 2014, regular meeting minutes.  Motion to approve.

9. Approval of Agenda – Agenda items may be added and/or deleted at this time. Motion to approve.

10. Citizen Comments

11. Proposed FY 2016 Appalachian Development Transportation Assistance Program (ADTAP) Grant Application – To consider approval of the grant application subsequent to the public hearing.  Motion to approve.

12. October Refund Request – Melissa Bowlin, Tax Administrator, will present the refund request in the amount of $1,229.17.  Motion to approve.

13. Building Inspections Department Personnel Request – Steve Jones, Building Inspections Director, will present the request for an additional Building Inspector.  Motion to approve. Budget amendment #8/Fund Balance #5, Addition/Appropriate Fund Balance, Community Development, $57,836 – Increase revenue based on current projection and balance with fund balance for the cost to fund a new Building Inspector position and truck beginning in January 2015.  Motion to approve

14. Acoustics Issue in the Historic Courthouse Courtroom – Chair Owens asked that this item be placed on the agenda.  Bailiff Bruce Odel will be present to discuss the issue.

15. Polk County High School Gym Bleacher Refurbishment Request – School Superintendent Bill Miller will present the request.  Motion to approve.

16. Annual Audit Report – Brian Broom of Dixon Hughes Goodman will present the report.  Motion to approve. 

17. Budget Amendment – Sandra Hughes, Finance Director, will present BA#4, $35,000, Revaluation Fund 23, Appropriate Fund Balance – To appropriate unspent funds appropriated in the prior year for the Bright’s Creek appeal that are needed to finalize the process.  Motion to approve.

18. Volunteer Boards & Procedures Recommendations – This agenda item requires six separate votes.

(1) To approve the proposed recommendations in order to modernize, update, and clarify the policies, procedures, and bylaws of the following volunteer boards in order to ensure the boards are consistent with one another in regard to membership and administration:  Council on Aging, Home & Community Care Block Grant Committee, Isothermal Community College Board of Trustees, Isothermal Planning & Development Commission, Juvenile Crime Prevention Council, Recreation Advisory Board, Recycling Advisory Board, Region C Workforce Development Board, Transportation Advisory Board.  Motion to approve.

(2)   To approve an Ordinance Amending the Enhanced Agricultural District Ordinance.  Motion to approve.

(3)   To approve an Ordinance Amending the Voluntary Agricultural District Ordinance.  Motion to approve.

(4)   To amend a resolution for the Board of Equalization & Review.  Motion to approve.

(5)   To create bylaws for the Appearance Commission.  Motion to approve.

(6)   To approve dual membership on the Adult Care & Nursing Home Community Advisory Committees, and to appoint the current Nursing Home members to the Adult Care Committee for the remainder of their terms.  Motion to approve.

19.Economic Development Director Contract – Chair Owens asked that this item be placed on the agenda.  Motion to approve. 

20. Housing Solutions/Workforce Housing – Vice-Chair Gage asked that this item be placed on the agenda.

21. Update Comprehensive County-Wide Water & Sewer Plan – Commissioner Gasperson asked that this item be placed on the agenda.

22. Manager’s Report – 1) Consultant list for the jail facility needs study.  2) Smoky Mountain LME 1^st quarter finance report for FY2014/2015.  3) Library update. 

23. Volunteer Board for Vote – Tryon Planning Board – 2 applications, 2 ETJ vacancies.  Motion to approve. 

24. Volunteer Boards for Review – Council of Aging – 1 application, 8 vacancies; Library Board of Trustees – 1 application, 1 vacancy. 

25. Commissioner Comments

26. Closed Session – Motion to go into closed session for the purpose of personnel, G.S. 143-318.11(a)(6).

27. Return to Open Session – Motion to return to open session.

28. Adjournment – Motion to adjourn.